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  • How to Understand & Calculate Statistical Significance [Example]

    Have you ever presented results from a marketing campaign and been asked, “But are these results statistically significant?” As data-driven marketers, we’re not only asked to measure the results of our marketing campaigns but also to demonstrate the validity of the data — exactly what statistical significance is.
    While there are several free tools out there to calculate statistical significance for you (HubSpot even has one here), it’s helpful to understand what they’re calculating and what it all means. Below, we’ll geek out on the numbers using a specific example of statistical significance to help you understand why it’s crucial for marketing success.

    In marketing, you want your results to be statistically significant because it means that you’re not wasting money on campaigns that won’t bring desired results. Marketers often run statistical significance tests before launching campaigns to test if specific variables are more successful at bringing results than others.
    Statistical Significance Example
    Say you’re going to be running an ad campaign on Facebook, but you want to ensure you use an ad that’s most likely to bring desired results. So, you run an A/B test for 48 hours with ad A as the control variable, and B as the variation. These are the results I get:

    Ad
    Impressions
    Conversions

    Ad A
    6,000
    430

    Ad B
    5869
    560

    Even though we can see based on the numbers that ad B received more conversions, you want to be confident that the difference in conversions is significant, and not due to random chance. If I plug these numbers into a chi-squared test calculator (more on that later), my p-value is 0.0, meaning that my results are significant, and there is a difference in performance between ad A and ad B that is not due to chance.
    When I run my actual campaign, I would want to use ad B.
    If you’re anything like me, you need more explanation as to what p-value and 0.0 mean, so we’ll go through an in-depth example below.

    1. Determine what you’d like to test.
    First, decide what you’d like to test. This could be comparing conversion rates on two landing pages with different images, click-through rates on emails with different subject lines, or conversion rates on different call-to-action buttons at the end of a blog post. The choices are endless.
    My advice would be to keep it simple; pick a piece of content that you want to create two different variations of and decide your goal — a better conversion rate or more views are good places to start.
    You can certainly test additional variations or even create a multivariate test, but, for this example, we’ll stick to two variations of a landing page with the goal being increasing conversion rates. If you’d like to learn more about A/B testing and multivariate tests, check out “The Critical Difference Between A/B and Multivariate Tests.”
    2. Determine your hypothesis.
    Before I start collecting data, I find it helpful to state my hypothesis at the beginning of the test and determine the degree of confidence I want to test. Since I’m testing out a landing page and want to see if one performs better, I hypothesize that there is a relationship between the landing page the visitors receive and their conversion rate.
    3. Start collecting your data.
    Now that you’ve determined what you’d like to test, it’s time to start collecting your data. Since you’re likely running this test to determine what piece of content is best to use in the future, you’ll want to pull a sample size. For a landing page, that might mean picking a set amount of time to run your test (e.g., make your page live for three days).

    For something like an email, you might pick a random sample of your list to randomly send variations of your emails to. Determining the right sample size can be tricky, and the right sample size will vary between each test. As a general rule of thumb, you want the expected value for each variation to be greater than 5. (We’ll cover expected values further down.)
    4. Calculate Chi-Squared results.
    There are several different statistical tests that you can run to measure the significance of your data, and picking one depends on what you’re trying to test and the type of data you’ll collect. In most cases, you’ll use a Chi-Squared test since the data is discrete.
    Discrete is a fancy way of saying that your experiment can produce a finite number of results. For example, a visitor will either convert or not convert; there aren’t varying degrees of conversion for a single visitor.
    You can test based on varying degrees of confidence (sometimes referred to as the alpha of the test). If you want the requirement for reaching statistical significance to be high, your alpha will be lower. You may have seen statistical significance reported in terms of confidence.
    For example, “The results are statistically significant with 95% confidence.” In this scenario, the alpha was .05 (confidence is calculated as one minus the alpha), meaning there’s a one in 20 chance of making an error in the stated relationship.
    After I’ve collected the data, I put it in a chart to make it easy to organize. Since I’m testing out two different variations (A and B) and there are two possible outcomes (converted, did not convert), I’ll have a 2×2 chart. I’ll total each column and row so I can easily see the results in aggregate.

    Once I’ve created my chart, the next step is to run the equation using the chi-squared formula.
    Statistical Significance Formula
    The image below is the chi-squared formula for statistical significance:

    In the equation,

    Σ means sum,
    O = observed, actual values,
    E = expected values.

    When running the equation, you calculate everything after the Σ for each pair of values and then sum (add) them all up.
    5. Calculate your expected values.
    Now, I’ll calculate what the expected values are. If there were no relationship between what landing page visitors saw and their conversion rate in the example above, we would expect to see the same conversion rates with versions A and B. From the totals, we can see that 1,945 people converted out of the 4,935 total visitors, or roughly 39% of visitors.
    To calculate the expected frequencies (E in the chi-squared formula) for each version of the landing page, we can multiply the row total for that cell by the column total and divide it by the total number of visitors. In this example, to find the expected value of conversion on version A, I would use the following equation:
    (1945*2401)/4935 = 946

    6. See how your results differ from what you expected.
    To calculate Chi-Square, I compare the observed frequencies (O in the chi-squared equation) to the expected frequencies (E in the chi-squared equation). This comparison is done by subtracting the observed from the expected value, squaring the result, and dividing it by the expected frequency value.
    Essentially, I’m trying to see how different my actual results are from what we might expect. Squaring the difference amplifies the effects of the difference, and dividing by what’s expected normalizes the results. As a refresher, The equation looks like this: (observed – expected)*2)/expected

    7. Find your sum.
    I then sum the four results to get my Chi-Square number. In this case, it’s .95. To see whether or not the conversion rates for my landing pages are different with statistical significance, I compare this with the value from a Chi-Squared distribution table based on my alpha (in this case, .05) and the degrees of freedom.
    Degrees of freedom are based on how many variables you have. With a 2×2 table like in this example, the degree of freedom is 1.
    In this case, the Chi-Square value would need to be equal to or exceed 3.84 for the results to be statistically significant. Since .95 is less than 3.84, my results are not statistically different. This means that there is no relationship between what version of landing page a visitor receives and the conversion rate with statistical significance.
    8. Report on statistical significance to your teams.
    After running your experiment, the next step is to report your results to your teams to ensure everyone is on the same page about next steps. So, continuing with the previous example, I would need to let my teams know that the type of landing page we use in our upcoming campaign will not impact our conversion rate because our test results were not significant.
    If results were significant, I would inform my teams that landing page version A performed better than the others, and we should opt to use that one in our upcoming campaign.
    Why Statistical Significance Is Significant
    You may be asking yourself why this is important if you can just use a free tool to run the calculation. Understanding how statistical significance is calculated can help you determine how to best test results from your own experiments.
    Many tools use a 95% confidence rate, but for your experiments, it might make sense to use a lower confidence rate if you don’t need the test to be as stringent.
    Understanding the underlying calculations also helps you explain why your results might be significant to people who aren’t already familiar with statistics.
    If you’d like to download the spreadsheet I used in this example so you can see the calculations on your own, click here.
    Editor’s Note: This blog post was originally published in April 2013, but was updated in September 2021 for freshness and comprehensiveness.

  • The Ultimate List of 394 Email Spam Trigger Words to Avoid in 2021

    After spending hours creating an email marketing campaign, the last thing you want to do is get blocked by your recipients’ spam filters. Luckily, by avoiding common email spam trigger words, you can successfully prevent your emails from getting routed to spam folders.

    Let’s take a look at what spam trigger words are, what gets emails sent to spam, and which spam words you should avoid when creating your email campaigns.
    Spam filters can be triggered for a variety of reasons, causing your email to skip recipients’ inboxes and land straight in their spam inbox. One of the easiest ways to avoid spam filters is by carefully choosing the words you use in your email’s subject line.
    Trigger words are known to cause problems and increase the chances of your email getting caught in a spam trap. By avoiding these words in your email subject lines, you can dramatically increase your chances of getting beyond the filters.
    Spam trigger words alone aren’t enough to send your email to spam. For instance, if you are offering a 3-for-1 discount sale, you can still advertise that in your emails and not get sent to spam. It’s important to understand all the factors that come into play when emails get identified as spam.
    What causes emails to go to spam?
    Email providers look for a number of factors when deciding whether to automatically send your emails to spam. If you’ve made it on an email blacklist, that means you’ve repeatedly sent emails to recipients who haven’t signed up for your email list.
    Your emails can get sent to spam if you:

    Don’t include an unsubscribe button in your email
    Send poorly-designed emails with broken or glitchy code
    Address your recipient by “my friend” or “dear” (or not by their name)

    Buy email lists online and mass-send messages to email addresses that don’t exist (resulting in a high bounce rate)
    Use all-caps text and extreme punctuation (!!!!! or ?????)
    Include strangely formatted fonts (𝖑𝖎𝖐𝖊 𝖙𝖍𝖎𝖘)
    Provide links to fraudulent websites

    Email providers only want to deliver emails from high-reputation senders. To be a high-reputation sender, do the following:

    Include an unsubscribe button

    Design your emails with clean code using a tool such as Marketing Hub

    Personalize your emails with the recipient’s first name
    Only email those who’ve subscribed to your email list (if you don’t have any, you should learn to naturally increase your email list subscribers)
    Keep your email deliverability high
    Keep the text free of odd formatting and extraneous punctuation
    Only link out to reputable websites

    If you meet these criteria, you can get away with using “classic” email spam words in your subject line and your email. The text surrounding the spam phrase also matters, as does your history as an email sender. If email providers don’t have a reason to mistrust you, they simply won’t.
    Email Spam Words to Avoid
    When writing your email subject lines, you want to avoid:

    Over-sensationalizing
    Over-promising
    Using strange formatting to “stand out” in the recipient’s inbox

    Next time you sit down to write an email subject line, consult the exhaustive list below. In fact, you might want to bookmark this list so you can refer back to it every time you craft an email subject line.
    Commerce

    As seen on
    Buy
    Buy direct
    Buying judgments
    Clearance
    Order
    Order status
    Orders shipped by shopper

    Personal

    Dig up dirt on friends
    Meet singles
    Score with babes
    XXX
    Near you

    Employment

    Additional income
    Be your own boss
    Compete for your business
    Double your
    Earn $
    Earn extra cash
    Earn per week
    Expect to earn
    Extra income
    Home based
    Home employment
    Homebased business
    Income from home
    Make $
    Make money
    Money making
    Online biz opportunity
    Online degree
    Opportunity
    Potential earnings
    University diplomas
    While you sleep
    Work at home
    Work from home

    Financial – General

    $$$
    Affordable
    Bargain
    Beneficiary
    Best price
    Big bucks
    Cash
    Cash bonus
    Cashcashcash
    Cents on the dollar
    Cheap
    Check
    Claims
    Collect
    Compare rates
    Cost
    Credit
    Credit bureaus
    Discount
    Earn
    Easy terms
    F r e e
    Fast cash
    For just $XXX
    Hidden assets
    hidden charges
    Income
    Incredible deal
    Insurance
    Investment
    Loans
    Lowest price
    Million dollars
    Money
    Money back
    Mortgage
    Mortgage rates
    No cost
    No fees
    One hundred percent free
    Only $
    Pennies a day
    Price
    Profits
    Pure profit
    Quote
    Refinance
    Save $
    Save big money
    Save up to
    Serious cash
    Subject to credit
    They keep your money — no refund!
    Unsecured credit
    Unsecured debt
    US dollars
    Why pay more?

    Financial – Business

    Accept credit cards
    Cards accepted
    Check or money order
    Credit card offers
    Explode your business
    Full refund
    Investment decision
    No credit check
    No hidden Costs
    No investment
    Requires initial investment
    Sent in compliance
    Stock alert
    Stock disclaimer statement
    Stock pick

    Financial – Personal

    Avoice bankruptcy
    Calling creditors
    Collect child support
    Consolidate debt and credit
    Consolidate your debt
    Eliminate bad credit
    Eliminate debt
    Financially independent
    Get out of debt
    Get paid
    Lower interest rate
    Lower monthly payment
    Lower your mortgage rate
    Lowest insurance rates
    Pre-approved
    Refinance home
    Social security number
    Your income

    General

    Acceptance
    Accordingly
    Avoid
    Chance
    Dormant
    Freedom
    Here
    Hidden
    Home
    Leave
    Lifetime
    Lose
    Maintained
    Medium
    Miracle
    Never
    Passwords
    Problem
    Remove
    Reverses
    Sample
    Satisfaction
    Solution
    Stop
    Success
    Teen
    Wife

    Greetings

    Dear [email/friend/somebody]
    Friend
    Hello

    Marketing

    Ad
    Auto email removal
    Bulk email
    Click
    Click below
    Click here
    Click to remove
    Direct email
    Direct marketing
    Email harvest
    Email marketing
    Form
    Increase sales
    Increase traffic
    Increase your sales
    Internet market
    Internet marketing
    Marketing
    Marketing solutions
    Mass email
    Member
    Month trial offer
    More Internet Traffic
    Multi level marketing
    Notspam
    One time mailing
    Online marketing
    Open
    Opt in
    Performance
    Removal instructions
    Sale
    Sales
    Search engine listings
    Search engines
    Subscribe
    The following form
    This isn’t junk
    This isn’t spam
    Undisclosed recipient
    Unsubscribe
    Visit our website
    We hate spam
    Web traffic
    Will not believe your eyes

    Medical

    Cures baldness
    Diagnostic
    Fast Viagra delivery
    Human growth hormone
    Life insurance
    Lose weight
    Lose weight spam
    Medicine
    No medical exams
    Online pharmacy
    Removes wrinkles
    Reverses aging
    Stop snoring
    Valium
    Viagra
    Vicodin
    Weight loss
    Xanax

    Numbers

    #1
    100% free
    100% satisfied
    4U
    50% off
    Billion
    Billion dollars
    Join millions
    Join millions of Americans
    Million
    One hundred percent guaranteed
    Thousands

    Offers

    Being a member
    Billing address
    Call
    Cannot be combined with any other offer
    Confidentially on all orders
    Deal
    Financial freedom
    Gift certificate
    Giving away
    Guarantee
    Have you been turned down?
    If only it were that easy
    Important information regarding
    In accordance with laws
    Long distance phone offer
    Mail in order form
    Message contains
    Name brand
    Nigerian
    No age restrictions
    No catch
    No claim forms
    No disappointment
    No experience
    No gimmick
    No inventory
    No middleman
    No obligation
    No purchase necessary
    No questions asked
    No selling
    No strings attached
    No-obligation
    Not intended
    Obligation
    Off shore
    Offer
    Per day
    Per week
    Priority mail
    Prize
    Prizes
    Produced and sent out
    Reserves the right
    Shopping spree
    Stuff on sale
    Terms and conditions
    The best rates
    They’re just giving it away
    Trial
    Unlimited
    Unsolicited
    Vacation
    Vacation offers
    Warranty
    We honor all
    Weekend getaway
    What are you waiting for?
    Who really wins?
    Win
    Winner
    Winning
    Won
    You are a winner!
    You have been selected
    You’re a Winner!

    Calls-to-Action

    Cancel at any time
    Compare
    Copy accurately
    Get
    Give it away
    Print form signature
    Print out and fax
    See for yourself
    Sign up free today

    Free

    Free
    Free access
    Free cell phone
    Free consultation
    Free DVD
    Free gift
    Free grant money
    Free hosting
    Free installation
    Free Instant
    Free investment
    Free leads
    Free membership
    Free money
    Free offer
    Free preview
    Free priority mail
    Free quote
    Free sample
    Free trial
    Free website

    Descriptions/Adjectives

    All natural
    All new
    Amazing
    Certified
    Congratulations
    Drastically reduced
    Fantastic deal
    For free
    Guaranteed
    It’s effective
    Outstanding values
    Promise you
    Real thing
    Risk free
    Satisfaction guaranteed

    Sense of Urgency

    Access
    Act now!
    Apply now
    Apply online
    Call free
    Call now
    Can’t live without
    Do it today
    Don’t delete
    Don’t hesitate
    For instant access
    For Only
    For you
    Get it now
    Get started now
    Great offer
    Info you requested
    Information you requested
    Instant
    Limited time
    New customers only
    Now
    Now only
    Offer expires
    Once in lifetime
    One time
    Only
    Order now
    Order today
    Please read
    Special promotion
    Supplies are limited
    Take action now
    Time limited
    Urgent
    While supplies last

    Nouns

    Addresses on CD
    Beverage
    Bonus
    Brand new pager
    Cable converter
    Casino
    Celebrity
    Copy DVDs
    Laser printer
    Legal
    Luxury car
    New domain extensions
    Phone
    Rolex
    Stainless steel

    Use Spam Trigger Words Sparingly and Within Context
    So long as you use email marketing best practices and use spam trigger words within context, you can bypass spam filters. Spam filters have become much more sophisticated in recent years. Using one or two phrases won’t hurt you, but make sure to only email customers who want to hear from you and to always personalize your emails. Doing so will optimize the results of your campaign and keep you out of spam folders.
    Editor’s note: This post was originally published in March 2013 and has been updated for comprehensiveness.

  • The Ultimate Guide to Succession Planning

    At one of my first jobs out of college, my manager admitted that my professional growth “wasn’t a priority.” I knew I wasn’t in a leadership role that required succession planning, but the admission still stunned me. Without support for career development, I wound up leaving the company.
    This situation may seem dramatic, but it points to the importance of having a succession plan in place. Of course, senior leadership roles take precedence because these can create a larger vacuum if the position is left unfilled. But succession planning can (and should) extend to all leaders across a company.

    Developing a succession plan can set your company up for smooth transitions when leaders resign or accept a promotion. It can have a major impact on employee morale and can position your team to skillfully handle future business challenges.
    But you don’t want to wait until you absolutely need a successor. At that point, you’re scrambling and may choose the wrong person. Let’s look at the ins and outs of succession planning so your team is prepared for any transition.
    What is succession planning?
    Succession planning is a strategic process for identifying high-potential employees and taking steps to prepare them for future leadership positions. It helps your business develop and retain the talent pipeline so you can quickly fill vacant leadership roles.
    Some succession plans look ahead 12 to 36 months for when a leader retires, steps down, advances, or leaves. Others, including CEO succession plans, look years into the future to secure the next several generations of leaders. We’ll cover the specifics of C-suite transitions later on. But all succession planning has similar benefits for thinking ahead and identifying what you want in a successor.
    Why is succession planning important?
    In the Global Leadership Forecast 2021 report, 11% of surveyed organizations said they have a “strong” or “very strong” leadership bench — the lowest reported in the past decade.
    The benefits of strong leadership are apparent. It improves employee turnover, ensures the execution of goals, and contributes to the company’s survival. So if a crucial leader leaves, a succession plan can help ensure the role is filled and your company continues to thrive. But that’s not the only upside.
    Benefits Of Succession Planning

    Finding and developing people for future leadership roles allows you to promote from within. These employees have organizational knowledge and internal relationships that outside hires lack.
    Letting employees know that you’re investing in them is a huge morale boost. It can also increase motivation and loyalty to the company.
    Training employees for leadership roles forces you to identify the skills, knowledge, practices, and relationships needed for each role in your succession plan. This can attract new talent, retain current employees, and keep you competitive.
    Hiring for highly specialized roles isn’t easy. Succession planning helps you find people with unique competencies when it comes time to replace the current employees.

    Currently, leaders looking to develop skills outside of their daily work want more coaching and development assignments, in addition to assessment and formal training. Succession planning is the perfect way to formalize training for both present and future leaders.
    Succession Planning Best Practices
    Succession planning isn’t simple. But if you consider these best practices as you choose successors, your company will be well-equipped to manage transitions and unexpected changes.
    Formalize a Plan
    The earlier you set a succession plan, the better. You don’t want to risk a leadership vacuum that leaves teams feeling unsupported. That can quickly waterfall into an entire team or department leaving, especially if the leader is particularly strong and has a close relationship with their direct reports. Once you have a succession plan, write it down. Then, make it clear there’s a plan in place for when the inevitable transitions happen.
    Stay Dynamic
    Volatility is common at every company. People move cities, find new jobs, and retire. Your succession plan should be able to adapt to change. Instead of creating a plan and only revisiting it when the time comes to fill a role, see the plan as an evolving process that needs to be constantly updated.
    Evaluate Talent
    Part of a fluid succession plan is taking the time to assess employees’ interests, skills, performance, and opportunities. This can be done through 360-degree feedback, weekly check-ins with managers, informal training, or tools like the nine-box grid. The goal is to get an idea of people’s strengths and weaknesses, career goals, and growth opportunities so you know who may be the right fit for leadership roles.
    Communicate Openly
    Communication builds trust, which makes it easier to set expectations and ensure everyone is on the same page. As you build a succession plan, have honest conversations with employees. Find out where people want to be, and tell them where they’re currently at. The whole point is to make your plan a reality, and successors will appreciate your openness when the time comes to offer them a role.
    Make Diversity and Inclusion a Priority
    Companies with women in leadership roles experience almost 50% higher profit and share performance. And since women, especially women of color, have been most affected by the pandemic, it’s wise to consider gender ratios in any succession plan — including the 2SLGBTQI+ communities.
    Succession Planning Example
    When asked, a whopping 61% of organizations said they didn’t have a direct report who could step into their CMO role tomorrow. That’s a bad sign for C-suite succession plans. Without a strategy to replace leaders, a company can quickly go downhill.
    To avoid chaos, here are a few examples of how succession planning can play out:
    McDonald’s Smooth CEO Succession
    How does a multi-billion dollar company thrive after losing two CEOs in one year? They had a concentrated effort to develop high-potential employees and created a backup plan for their succession plan.
    Coca-Cola’s Failed CEO Succession
    The repercussions of a poor succession plan can affect a company for decades. See the implications of Doug Ivester’s term as CEO and the stakeholder concerns that caused his resignation after two years.
    Succession Planning Steps
     

    Image Source
    1. Make a plan for your plan.
    This step is all about defining the goals of your succession plan and aligning with everyone involved. For some companies, this will mean meeting with your board to outline strategic priorities. For others, it will require meeting with senior leaders to define what you’re looking for in a successor.
    You’ll be ready to move on to the next step once you:

    Define the roles, skills, core competencies, and experience required for a successor.
    Gather information and feedback on the above from your team or experts within your network.
    Forecast your company’s needs. Consider turnover trends, retirement dates, compensation strategies, and management training.
    Update your job descriptions and any leadership models to reflect the information you’ve gathered. You want to be clear about your expectations before looking for candidates.

    2. Identify potential candidates.
    Using the succession profiles and job descriptions you’ve created, you’re ready to seek out candidates. Make sure your approach is easy to repeat and introduces as little bias as possible. It can be helpful to get support from the HR team, who can share the tools needed to engage candidates and help facilitate the process.
    To identify candidates, you can:

    Look for leaders who develop others, follow through on projects, take action to support the company vision, and have strong leadership skills.
    Get insight into each candidate’s goals, disposition, and potential by holding interviews, creating surveys, and setting up focus groups.
    Ask people for ideas on how to improve succession and leadership to get buy-in and discover who’s engaged with the process.

    3. Inform candidates.
    There’s a great debate on whether or not companies should let employees know they’re succession candidates. But informing people of their potential will not only motivate them—it will prevent them from wondering about their future with the company. A great candidate may jump ship if they’re in the dark and think they can find a better opportunity elsewhere.
    Instead, communicate your intentions about the positions, people, and planning. Just keep your expectations incredibly clear on the included roles and people involved.
    4. Set up professional development efforts.
    Your company likely has programs in place for onboarding and training employees. But development is about creating opportunities for people to get experience beyond their current role and skillset. This is especially important for team members who can get caught in a specialist silo.
    Once you identify candidates who you want to develop, you’ll want to figure out the specific skills and knowledge they’ll need to move to the next level. This often involves an individual development plan, continuous feedback, mentoring or coaching, formal training, and open conversations between the employee and their manager.
    5. Do a trial run.
    As potential successors accelerate their growth, they’ll become true contenders for leadership roles. This is the ideal time to start trial runs to test their knowledge and expose them to various aspects of a position. Exposing candidates to real-world situations can highlight what effective leadership looks like and give them insight into overall company goals.
    There are a variety of ways to get candidates involved, just choose the method that makes the most sense for the role.

    Job shadow a senior leader to learn about their day-to-day tasks
    Take on responsibilities when their manager is away
    Invite them to sit in on higher-level meetings
    Bring them into discussions on strategy, execution, or company forecasting
    Involve them in the hiring process for junior candidates
    Give them more responsibility on projects or involve them in cross-functional work

    6. Adjust your hiring strategy.
    Eventually, the time will come when you extend an offer to a potential candidate. And you’ll need someone else to fill their role. Luckily, the successor can use their new leadership skills to help interview or train the person filling their position. This can be an employee a few levels down or a new hire.
    That’s why it’s important to adjust your hiring strategy to account for successor’s roles. Without them, your plan won’t go as smoothly and their team will likely be scrambling to fill the gap.
    7. Implement the plan.
    Succession planning is a complex process with multiple short- and long-term layers. But eventually, it will be time to make the transition. Make an announcement and celebrate the succession. This will show employees that your company prides itself on strong leadership and has a plan for everyone’s career development.
    Sometimes, a more gradual transition is needed. Family businesses often struggle with smooth succession planning because of familial relationships, emotions, and intertwined histories. In this case, a clear succession plan based on business needs is exceptionally crucial to ensure the company’s continued success
    CEO Succession Planning
    Only one in three CEOs rank their company’s leadership quality as “very good” or “excellent.” That’s a low score for such a high-stakes business priority — especially considering the majority of CEO successors are internal hires.
    Harvard Business Review (HBR) ranks CEO succession as “arguably the most important decision a board can make.” Replacing a CEO needs to involve a long-term, well-devised plan that’s linked to both short and long-term company priorities.
    CEO succession planning can follow similar steps to employee succession planning, but there are specific considerations for this top-level role. HBR outlines the following tips for developing a CEO successor:

    A candidate’s competencies, personal attributes, and experiences need to be connected to business priorities. A charismatic senior leader may seem like the top pick, but a company may need a successor with expert-level technical skills in addition to social skills.
    Think several generations ahead instead of focusing on the immediate successor. Succession is a long game, so you want to position it as a continuous process to develop top talent.
    Identify seven potential CEOs in your company across all generations. This can take the stress off of each CEO transition and help keep your talent pipeline top-notch.
    Train CEO candidates through a combination of on-the-job experience, executive coaching, education, mentoring, and cross-functional training.

    Developing talent to take on the CEO role will require time and effort from high-level stakeholders. But it’s absolutely worthwhile to prevent the vacuum this leadership role can leave if succession is poorly managed.
    If a board is involved in the process, HBR recommends using board meetings to combine strategy sessions with talent development. That way, stakeholders can make sure strategy changes reflect the skills needed for potential successors.
    Employee Succession Planning
    Succession planning extends to employees in all roles across a company. Viewing it this way, rather than saving succession plans for senior leaders, helps you identify high-potential employees at all levels. You can then take steps to develop them into leaders who are able to take on additional responsibilities when a role opens up.
    When looking for successors, keep an eye out for employees who are interested in learning new skills, are comfortable with change, can adapt to uncertainty and new leadership, and can manage various work environments. All potential successors should be motivated and engaged in the process because they have a chance to grow their knowledge and take on more challenging, rewarding roles.
    When you see a path for an employee’s growth, they’ll see it too. So the next time a key leader steps down or a new director position is created, you’ll know just the right people to recruit for the role.

  • Everything You Need to Know About Adherence Reporting in the Call Center

    Efficiency is important to every business, but in a call center, it directly impacts your success. While efficiency can be difficult to quantify, adherence reporting can help you gain insights on the effectiveness of your team’s daily activities.
    Adherence is the biggest factor in achieving ROI from a workforce management perspective. Call center managers want to ensure that overall agent performance is meeting service levels, and that agents are working when and where they’re needed.
    The ROI of Call-Backs for Your Call Center
    What is call center reporting?
    Making sure the team is on track with their key metric goals is a big part of call center strategy. The first step to achieving quality call center reporting is having an easily accessible dashboard for your custom reports within your phone system.
    What is schedule adherence?
    To put it succinctly, schedule adherence is a metric that calculates whether agents are actually available during their scheduled times.
    Low adherence can be costly to your bottom line. If agents are not attending to their stations when needed, your callers will have to wait in queue, causing call abandonment and general customer frustration. Monitoring adherence is one way to ensure that your agents are actively working through incoming calls.
    Having a 100% goal is admirable, but realistically, it’s not attainable. Here are some common factors that affect adherence:
    Agent tardiness.
    Arriving late, logging in late, taking excessive breaks, and calling in sick are just four of the most common things that can dip into an agent’s performance and of course their adherence rate. When hiring, it’s important to pay attention to soft skills and emotional intelligence. Finding newbies who are great communicators and well suited to call-center work is much better in the long run than a half-hearted hire with a few years of relevant experience.
    Agent burnout.
    Adherence is one of the biggest indicators of burnout, and it most often stems from the agent not having enough support in their role. Pay attention to challenges each of your agents are having, and ensure they have the proper training and tools to do their work confidently.
    5 Tips to Prevent Call Center Agent Burnout Before it Begins
    Non-call tasks.
    Your agents may sit next to their headset all day, but that doesn’t necessarily mean they’re always using it. Outside of conducting calls, call center agents must take notes on the interaction, update accounts, and of course, they’ll need a bit of wind-down time between interactions. To ensure your adherance report is accurate, don’t forget to account for these activities.

    TIP:
    Automate repetitive tasks so agents can spend more time supporting your customers.

    Remote work.
    Thanks to COVID-19, remote work has become the new normal. According to Talkdesk, 86% of call center operations had gone remote by June 2020. While not an entirely new concept, more call centers than ever are attempting this transition at once, facing challenges with hardware (i.e. laptops), internet connections, and child care. These challenges should be accounted for in your adherence reporting.
    How to Calculate an Adherence Report?
    We have established that adherence is important, but how do you calculate it?
    Adherence = total time available / time they are scheduled to work
    This calculation is displayed as a percentage that represents how productive and efficient your call center agents truly are. While every organization will have different factors to consider, the most common considerations should include scheduled break times and training sessions. In other words, only factor in the times that you expect your agent to be truly available to customers and clients.
    When it comes to setting goals, you may want to add some cushion time to this. For example, if your agents are scheduled for 8 hours, factoring in two 15 minute breaks and one half hour break, 100% adherence would have the agent available for 7 hours. If they are available for 6 hours and 45 minutes, they would have an adherence rate of 96%.
    If you have a goal for wind-down time after an interaction, say three minutes, then you know that your call center would never hit 100%, and a more realistic goal would be 90%.
    Most call center software has adherence reports built right into them. These tools track agent statuses throughout their workday (such as offline, available, available but idle, wind-down, busy, lunch, etc.) Have clearly defined goals and communicate these targets and numbers to your team on a regular basis.
    How to Improve Call Center Agent Productivity
    Best practices for schedule adherence in the call center.
    When it comes to enforcing schedule adherence, there are some tried and true methods that can help you keep them on track:

    Train call center agents on schedule adherence, how it works, and how it impacts their goals as a team.
    Relieve agent overwhelm with call-back technology. Back-to-back calls are stressful, and your agents will burn out quickly – not to mention, you’ll see a significant dip in adherence.
    Automate monotonous tasks such as email follow-ups so your agents can spend more time supporting customers.
    Ask your agents how you can support them in hitting their adherence goals.

    Finally, ensure your adherence reporting informs your Workforce Management planning for the year ahead with more accurate workforce forecasting.The post Blog first appeared on Fonolo.

  • First come, first served

    This is the default for allocating something that’s scarce.

    It’s also rarely the fairest or most efficient alternative. And it’s sort of lazy.

    I called a service provider yesterday and was told that they had a two-year waitlist.

    They could sort the list by who needs what they do the most.

    They could sort it by which sort of client would be the best fit.

    They could even sort it by which client would allocate the most resources to be next in line.

    Any of these choices would be more useful to them and to their clients than the semi-random solution of handing out numbers at the deli.

    It feels more fair because we’re used to it. But it’s actually less fair to just about everyone involved.

    When a luxury good is allocated based on time invested by the purchaser, it may seem that rewarding someone who stayed up all night to wait in line makes sense. After all, they traded the one commodity that everyone has the same amount of to signal their desire to be in the line.

    But perhaps there’s someone who would put the item to better use. Or consider the utility of allowing people who want something to trade time spent as a tutor or in a food shelter for priority instead.

    The internet allows us to transcend time and space. We can collect information and connect people who aren’t necessarily first in line.

    Every time we choose not to, we’ve chosen to ignore the value that could be created.

  • Building a business case for digital accessibility

    At least one billion people around the world have a disability or impairment that impacts their digital experience. In the UK, this translates to four in ten UK households having at least one person with accessibility needs. With that in mind, this group represents a huge market that is often under-represented, and businesses can no…
    The post Building a business case for digital accessibility appeared first on Customer Experience Magazine.

  • How to Create Welcome Emails That Leave an Impression

    There’s no underestimating the benefits of a good first impression. When it comes to email marketing, welcome emails are a fantastic way to say “hello” to new subscribers and pave the way for a great ongoing relationship. Aside from the long-term benefits, they also generate five times more clicks and four times more opens than…
    The post How to Create Welcome Emails That Leave an Impression appeared first on Benchmark Email.

  • Four qualities consistently found in brands that deliver great CX

    When it came to understanding more about how, where and why CX was so effective and important, look closer at some of the companies that really do have customer experience working for them, and found strong evidence of Four Principles that are vital to the development and sustainability of a customer experience program. Let’s look closer and see how these principles relate to, and inspire, our customer experience journey.
    Culture
    Commitment throughout the company
    Creating a community
    Successful communication
    Source: https://www.mycustomer.com/customer-experience/engagement/four-qualities-consistently-found-in-brands-that-deliver-great-cx
    submitted by /u/vesuvitas [link] [comments]

  • Free (really) Forever (truly) – Create your own website in a snap (did we mention for free)

    Introducing GetResponse Free-Forever! Get with the times and get your business online – with your own website, email newsletters, and even a webinar. Free. Forever.

  • Building a greener future with Gulf Sustainability Awards 2021

    This year was special for the professionals in the GCC region because they got a chance to enjoy the live Gulf Sustainability Awards 2021! For the first time in 18 months, the Awards Finals and Ceremony were held in person under the amazing Dubai lights. More than 150 professionals attended this refreshing live event, loaded…
    The post Building a greener future with Gulf Sustainability Awards 2021 appeared first on Customer Experience Magazine.